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Making your audits quick and simple

schedule 25th October 2017 by Alex Bateman in Virtual College Last updated on 24th April 2018

colleagues laughing at a computer

What is a data protection audit?

An audit is a comprehensive review of your organisation’s current policies, procedures and contracts - a full review of how your organisation as a whole processes its data. You will be expected to prove how your company’s data is stored throughout its life - the entire process from beginning to end.

How long will the audit take to compile?

The scale and depth of the audit will depend on your current level of compliance, whereas the time it will actually take to complete depends on your company’s size and resources.

How should you start planning a data protection audit?

When planning any type of audit, the sensible first step is to put together a project team. These often comprise of staff from the compliance, legal, IT, security and HR departments of a business – as these departments already tend to manage the most data day-to-day. The next stage would be to decide who should manage the general organisation of the audit, the accumulation of all the relevant data and the final process of putting it into a clear and concise format. Alternatively, an easy option would be to purchase an auditing tool – to help you compile all the relevant information in one clear place or template.

What should the audit include?

You should outline your current procedures for obtaining, storing and displaying all data (including personal details and sensitive information) so that the information officer or regulator can easily identify any weaknesses or gaps.

How can Virtual College help you?

If you have an LMS – such as Enable from Virtual College – auditing becomes so much easier especially when using an integrated auditing tool, such as our Enable Audit. Read our full article to get more information.

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Alex Bateman - Virtual College

Author: Alex Bateman

Alex is interested in the strategic application of learning and development. In particular how organisations can promote engagement with ongoing learning campaigns. He spends his spare time renovating his Victorian house. Ask him about his floors, I dare you.

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