Streamlining Hybrid Training with Events Management in Virtual College’s LMS

As organisations increasingly adopt hybrid and blended learning models, the ability to manage face-to-face and online training seamlessly has become essential. Virtual College’s LMS Events functionality delivers a comprehensive, centralised solution that enables organisations to plan, manage, and track all training activity efficiently—regardless of how or where it is delivered.

By bringing in-person and virtual learning together in one system, the Events module reduces administrative complexity, improves learner engagement, and provides a unified view of training progress and compliance.

A Centralised Approach to Training Events

The Events functionality within Virtual College’s LMS allows organisations to create, manage, and track both classroom-based and online training sessions from a single platform. Administrators can schedule rooms, locations, or virtual meeting platforms, distribute agendas and resources, and maintain attendance registers and waiting lists with ease.

All training activity, whether delivered in person or online, is recorded centrally. This gives learning managers a single source of truth for learner engagement, attendance, and progress, ensuring consistency across training programmes and significantly reducing manual administration.

Flexible Event Creation and Management

The Events booking system is designed to streamline the entire training lifecycle. Administrators and learning managers can quickly create, edit, or delete events and schedule multiple sessions within a single event.

For example, an induction programme can include several live sessions for new starters without the need to recreate the event each time. This flexibility supports recurring and large-scale training programmes while maintaining clarity for both facilitators and learners.

Events can be assigned to specific rooms, physical locations, or online platforms, ensuring everyone involved has clear logistical information. Training resources for facilitators and learners can be uploaded and managed centrally, making materials available before, during, and after each session.

Supporting Blended and Hybrid Learning

To enable true blended learning, events can be linked directly to online courses within the LMS. This allows learners to complete preparatory content in advance of a live session or access follow-up materials afterwards, creating a cohesive learning journey.

By combining live training with online learning in one system, organisations can deliver structured hybrid programmes without duplication or fragmentation of data.

Intelligent Scheduling and Notifications

The system includes advanced filters that help administrators manage locations, facilitators, and sessions across the training library. Built-in safeguards automatically detect and prevent double-booking of attendees or facilitators, reducing scheduling conflicts and operational risk.

Participants receive notifications about event updates, cancellations, or changes, while automated reminders help reduce no-shows and keep learners engaged. For added convenience, users can add events directly to their Outlook calendars, making it easier to manage personal schedules.

Attendance, Evaluations, and Certification

Attendance can be recorded digitally, providing an accurate and auditable record of participation. Waiting lists are managed and reported on efficiently, offering valuable insight into training demand.

Organisations can also create evaluations and link certificates directly to events. This enables feedback to be gathered consistently and allows learners to be formally recognised for successful completion. All activity—online and offline—is captured centrally, supporting compliance tracking and robust reporting.

A Clear View of Training Commitments

The LMS includes a user-friendly training calendar that displays upcoming events and course completion deadlines. Learners can click on highlighted dates to view event details or access pending training, making it easy to manage learning commitments and stay on track.

Scalable, Efficient, and Designed for Modern Training

Virtual College’s Events functionality is particularly valuable for organisations delivering hybrid training at scale. By combining face-to-face and online learning into a single, seamless experience, it:

• Reduces administrative effort and duplication
• Enhances learner engagement through timely notifications and blended content
• Provides a centralised view of all learning activity for compliance and reporting
• Supports scalability across multiple locations, large cohorts, and recurring sessions

With Virtual College’s LMS Events module, organisations can deliver professional, accessible, and efficient training programmes that meet the demands of modern learning environments.